I Am In Print Ltd (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website, enter our competitions, or otherwise interact with us. This policy is intended to comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Data Controller: I Am In Print Ltd

Registered in England and Wales Registered office:

Kingfisher House
Rownhams Lane
North Baddesley,
Southampton
SO52 9LP

Company No: 13773866
Email: agent121@iaminprint.co.uk

2. What Personal Data We Collect

We may collect and process the following personal data:
• Name
• Email address
• Billing and payment information (processed securely by third-party payment providers)
• Competition entries and uploaded manuscripts for Agent121 sessions or other writing events.
• Correspondence with us (including emails and messages)
• Technical data such as IP address, browser type, and device information (via cookies or analytics tools) We do not knowingly collect personal data from individuals under the age of 18.

3. How We Collect Your Data

We collect personal data when you:
• Enter one of our competitions
• Book an Agent121
• Create or use an account on our website, our booking and/or competition platform
• Contact us by email or other means
• Use our website (via cookies and similar technologies)

4. How We Use Your Personal Data

We use your personal data only where permitted by law. Most commonly, we use it for the following purposes:

• To administer Agent121 sessions
• To administer writing competitions and process entries
• To communicate with writers/entrants about their submissions, results, or competition-related matters
• To process payments and manage refunds where applicable
• To enable literary agents to assess manuscripts in advance of Agent121 sessions
• To enable judges to assess competition entries anonymously
• To comply with legal and regulatory obligations
• To improve our website and services

We will not use your personal data for marketing purposes unless you have explicitly consented


5. Lawful Basis for Processing

Under UK GDPR, we rely on the following lawful bases to process personal data:

• Contract: where processing is necessary to administer competition entries
• Legal obligation: where required by law
• Legitimate interests: to operate and improve our Agent121 service, competitions and website, provided your rights are not overridden
• Consent: where you have given clear consent (for example, to receive marketing communications)

6. Sharing Your Personal Data

We do not sell your personal data.

We may share personal data with trusted third parties only where necessary, including:

• With literary agents / editors In advance of Agent121 sessions
• Competition judges (on an anonymised basis wherever possible)
• Competition entry platforms (such as Zealous)
• Payment processors
• IT and website service providers

All third parties are required to respect the security of your personal data and to process it in accordance with the law.

7. International Data Transfers

Some of our service providers may be based outside the UK. Where personal data is transferred outside the UK, we ensure appropriate safeguards are in place, such as adequacy regulations or standard contractual clauses.

8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including:

• The facilitating of Agent121 sessions
• The administration of competitions
• Legal, accounting, or reporting requirements
• Competition entries and related personal data may be retained for a reasonable period after a competition closes in case of queries, disputes, or legal obligations.

9. Your Data Protection Rights

Under UK data protection law, you have the right to:

• Request access to your personal data
• Request correction of inaccurate or incomplete data
• Request deletion of your personal data
• Request restriction of processing
• Object to processing based on legitimate interests
• Request data portability
• Withdraw consent at any time where consent is the lawful basis

To exercise your rights, please contact us at competitions@iaminprint.co.uk. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): www.ico.org.uk.

10. Data Security

We have appropriate technical and organisational measures in place to protect personal data against unauthorised access, loss, misuse, or alteration. Access to personal data is limited to those who need it for legitimate purposes.

11. Cookies

Our website uses cookies and similar technologies to improve user experience and analyse website usage. You can control cookies through your browser settings. Further information is available in our Cookie Policy [link].

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and where appropriate, notified to users.

13. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please email: agent121@iaminprint.co.uk